Costing as much or more than the DAM license is the painful process of Taxonomy creation. This is where the team creates the grail map that DAM users must learn and adhere to. Taxonomies are the hierarchical way we classify assets so we can find them in the way we all want. On a PC we build out the “Documents” folder with sub folders in parent child relationships that we define as our way of finding assets. In a DAM we associate a hierarchy of taxonomy nodes with assets instead of using folders. The challenge in creating the taxonomy is establishing a shared consensus on the hierarchy, and keeping it current.
Traditional DAM systems are too rigid. They build one taxonomy and expect that it will work for everyone. Consultants make a fortune trying to create the “one truth”. Why not let everyone create and share taxonomies? Why not make taxonomies modular? Why not crowd source taxonomies? Give them a life of their own. Let them evolve organically. It doesn’t work that way? Maybe you need a better DAM.
Taxonomy Builder (CHALEX SmartFlo) will import the folder structure from any PC. It will even import the assets and tag them with nodes automatically. Taxonomies can be saved and recalled to expand or duplicate existing taxonomies. Taxonomies can be shared with private and public user groups. Assets may be associated with the nodes of any number of taxonomies. Access to assets is controlled separately. In this way taxonomies are shared views on the assets the user has permission to access. Challenge solved.